Universal Time and Attendance Software

TIME AND ATTENDANCE AND MANAGEMENT SYSTEM SOFTWARE

About Our Universal Time & Attendance Software

Its finally here. Our new Time and attendance management system Software called Universal Time & Attendance. The Time & Attendance that will cater for your needs. Universal Time & Attendance has a multi-user platform that allows users to manage information and reports simultaneously (stand-alone, Lan or Wan). Normal time, Overtime, Saturday overtime, Sunday overtime, Late arrivals, Early departures, Long lunch or Smoke breaks are all standard features and all are available on reports. Fixed shifts, Rotating shifts and Auto shift detection ensure precise time calculations to provide flawless timesheets and reports. Time and attendance Reports can be exported into any electronic format and can be automatically emailed to supervisors or managers providing seamless efficiency. TIME AND ATTENDANCE MANAGEMENT SYSTEM SOFTWARE TECHNICAL SPECIFICATIONS True Windows 32/64Bit (SQL Database) Multi-User (Access software across network via multiple users) Multi-User View Option (Department, Cost Centre or Company) System Security "Multiple User" Log in and Password protection Employee Master File has personnel notes with photo linking option Employee Disciplinary and Warnings records - with full reporting Employee Training Module Leave Module "Book your user definable leave in advance "Paid or Un-Paid" Employee and Machine costing reports are available Employee Rostering with Schedules and hour targets Employee's Clocking can be corrected Employee's Hours can be adjusted with a "reason code" Detailed "Ms-Excel" look alite clocking and hours editing screen Multiple Public Holiday Calendar User definable absenteeism codes Standard A.W.O.L code for employees with "no clocking's" on a "Compulsory Work Day" Each Manager can run or print their own reports "View to Screen or Print option" User definable system codes (Company, Grades, Occupation, Department) Fixed Shifts, Rotating Shifts, Employee Rosters or Auto Shift Detection rules Fixed or Flexible lunch, tea or toilet/smoke breaks First & Last clocking's option for managers and supervisors Comprehensive reporting: All reports can be printed as Hours, Minutes OR Decimals Detailed clocking's and hours summary reports Absenteeism/Late Arrival and Early Departure (Exception reports) Employee, Department and Cost Centre Analysis Reports Balancing Reports option Reports can be exported to Excel, CSV, HTML and PDF formats for "Email" Bulk Clocking's and Hours allocation Secure Backup and Restore feature (Local or Network drivers) Universal Time and Attendance has a standard payroll package exports VIP Payroll Business Partner User definable payroll periods Customised Reports Customised payroll exporting Automatic Reports engine, emails reports to Managers & Supervisors daily

TIME AND ATTENDANCE SOFTWARE

Time and attendance software is a digital tool used by organizations to track and manage employees' working hours, attendance, and related data. It automates the process of recording when employees start and end their workdays, as well as any breaks or absences they take. Here's a breakdown of its key features and functionalities:

Time and Attendance Key Features:

• Clock-In/Clock-Out: Employees can use the software to record their clock-in and clock-out times electronically, either through a web-based interface, mobile app, biometric devices, or traditional time clocks.
• Shift Scheduling: Managers can create and manage employee schedules, including defining shifts, assigning work hours, and managing time-off requests. This helps ensure proper staffing levels and compliance with labor laws and regulations.
• Time Tracking: The software automatically calculates total work hours, including regular hours, overtime, and any additional time worked. It can also track time spent on specific projects or tasks for accurate project costing and billing.
• Attendance Monitoring: The system tracks employee attendance, including late arrivals, early departures, and absences. This data helps managers identify patterns of absenteeism and take appropriate action.
• Leave Management: Employees can request time off directly through the software, and managers can approve or deny requests based on company policies and staffing needs. The system also tracks available leave balances and accruals.
• Compliance and Reporting: Time and attendance software generates reports on various metrics, such as employee hours worked, overtime hours, attendance patterns, and labor costs. This data helps organizations ensure compliance with labor laws and regulations and make informed decisions about workforce management.
• Integration: Many time and attendance systems integrate with other HR and payroll software, allowing for seamless data transfer and streamlined processes. This integration eliminates the need for manual data entry and reduces the risk of errors.
• Self-Service Portals: Employees can access their time and attendance records, view schedules, submit time-off requests, and update personal information through self-service portals, reducing the administrative burden on HR and management.

Time and Attendance Benefits:

• Accuracy: Automated time tracking reduces errors associated with manual timekeeping methods, such as paper timesheets or punch cards.
• Efficiency: Streamlined processes save time for both employees and managers, allowing them to focus on more strategic tasks.
• Cost Savings: By accurately tracking time and attendance, organizations can control labor costs, minimize overtime expenses, and optimize workforce utilization.
• Compliance: Time and attendance software helps ensure compliance with labor laws, union agreements, and company policies, reducing the risk of legal issues and penalties.
• Insightful Reporting: Data-driven insights from time and attendance reports enable informed decision-making and strategic workforce planning.

Time and attendance software offers organizations a comprehensive solution for managing employee time and attendance effectively, improving operational efficiency, and maintaining compliance with labor regulations.

Time and Attendance Management Systems

Time and attendance management systems

Time and Attendance Management Systems (TAMS) are software solutions designed to automate and streamline the process of tracking and managing employee attendance, work hours, and related data within an organization. These systems utilize digital tools to record and manage various aspects of workforce attendance, providing benefits such as accuracy, efficiency, compliance, and better workforce management. Here's an overview of key features and benefits:

Time and Attendance Management Systems Key Features:

• Clock-In/Clock-Out: TAMS allow employees to record their start and end times electronically using methods such as biometric devices, web-based portals, mobile apps, or traditional time clocks.
• Shift Scheduling: Managers can create, manage, and distribute employee schedules, including defining shifts, assigning work hours, and managing time-off requests. This feature helps ensure proper staffing levels and compliance with labor laws.
• Time Tracking: The system automatically calculates total work hours, including regular hours, overtime, and any additional time worked. It can also track time spent on specific projects or tasks for accurate project costing and billing.
• Attendance Monitoring: TAMS track employee attendance, including late arrivals, early departures, and absences. This data helps managers identify patterns of absenteeism and take appropriate action.
• Leave Management: Employees can request time off directly through the system, and managers can approve or deny requests based on company policies and staffing needs. The system also tracks available leave balances and accruals.
• Compliance and Reporting: TAMS generate reports on various metrics, such as employee hours worked, overtime hours, attendance patterns, and labor costs. This data helps organizations ensure compliance with labor laws and regulations and make informed decisions about workforce management.
• Integration: Many TAMS integrate with other HR and payroll systems, allowing for seamless data transfer and streamlined processes. This integration eliminates the need for manual data entry and reduces the risk of errors.
• Self-Service Portals: Employees can access their time and attendance records, view schedules, submit time-off requests, and update personal information through self-service portals, reducing the administrative burden on HR and management.

Time and Attendance Management Systems Benefits:

• Accuracy: Automated time tracking reduces errors associated with manual methods, such as paper timesheets or punch cards.
• Efficiency: Streamlined processes save time for both employees and managers, allowing them to focus on more strategic tasks.
• Cost Savings: By accurately tracking time and attendance, organizations can control labor costs, minimize overtime expenses, and optimize workforce utilization.
• Compliance: TAMS help ensure compliance with labor laws, union agreements, and company policies, reducing the risk of legal issues and penalties.
• Insightful Reporting: Data-driven insights from TAMS reports enable informed decision-making and strategic workforce planning.

Time and Attendance Management Systems offer organizations a comprehensive solution for managing employee time and attendance effectively, improving operational efficiency, and maintaining compliance with labor regulations.

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